General

When does NeNa take place?

This year NeNa will take place October 15 – 17, 2025

Where does NeNa take place?

Heidelberg.

Who can participate in NeNa?

NeNa is primarily aimed at PhD students, both from Tübingen and outside of Tübingen, however early-stage Post-Docs and motivated Master students are also welcome to participate!

Is the number of participants limited?

Yes, the number of participants is limited, so register early! In case the number of applicants exceeds the number of available places, further applicants will be wait-listed and preference will be given to PhD students and active participants.

Can I earn credit points for my NeNa participation?

If you are a PhD student at the GTC, you can receive 1 CT for active participation and 0.5 CT for passive participation in NeNa.

Type of Participation

What counts as active participation?

If you either give a talk, present a poster or teach a workshop, you are considered an active participant. Otherwise, you are a passive participant.

Can I choose whether I present a talk or poster?

You can indicate your preference on the registration form, and we will do our best to accommodate all wishes. However, we cannot guarantee it, as talk slots are limited. We will let you know in a timely manner before the conference if you have been assigned a talk or poster.

Cost

What is included in the registration fee?

The registration fee includes transportation, two nights of accommodation at the Youth Hostel, and food (breakfast, lunch, and dinner if indicated before).

If I cancel my registration, will the registration fee be refunded?

If you cancel your registration before the final registration deadline, your registration fee will be refunded.

Anyone that cancels their registration after the final registration deadline and whose spot cannot be replaced with a wait-listed applicant will still have to pay the full registration fee.

What happens if I don’t show up?

If you do not show up at the bus or the venue on the first day of the conference, the registration fee will be charged to cover transportation and accommodation costs.

Transportation and Accommodation

When and where does the transportation to the conference site leave and arrive?

We will take a bus together on Wednesday from Tübingen Hbf, early in the morning (we will update the time later) please be there about 15 min before.

Do I have to stay overnight at the conference location or can I organize my own accommodation?

Participants are strongly encouraged to stay at the conference location, as NeNa includes not only a scientific program but also social activities. However, you are free to organize your own accommodation and/or transportation. Please indicate in the registration form. Note that you will still have to pay the full registration fee.

I don’t live in Tübingen and will have to travel here on the day before the conference and/or travel back on the day after the conference. Do you help with accommodation?

Yes, please indicate so on the registration form, and we will do our best to find local conference participants who can host external guests. If you prefer to organize your own accommodation in Tübingen, you are of course welcome to do so.

Abstract

Is there a word limit for the abstract?

Yes, your abstract can be max. 300 words long.

How long should my talk be and what should it be about?

Your talk should be approximately 15 min + 5 min questions. Your results do not need to be final; presenting preliminary results or thought-out and structured proposals is completely fine.

What size should my poster be?

Posters should be A0 (84.1 x 118.9 cm), portrait orientation. If you want to bring a landscape poster, please let us know before the conference!

Others

What is the Introduction-Blitz-Karaoke?

In order to make getting to know your fellow conference participants easier, we would like to introduce everyone very briefly at the beginning of the conference. To facilitate the introductions, we will ask you shortly before the conference via email to send us one presentation slide about yourself, stating:

• Your name (incl. pronunciation)
• Pronounce
• Where you are from
• Where you work
• Any interesting facts/hobbies